Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.
1a Colinette Road
London
SW15 6QG
© 2026 Fresh Projects
Product
Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.
1a Colinette Road
London
SW15 6QG
© 2026 Fresh Projects
Product
Get invoices out faster and track what gets paid
Get invoices out faster and track what gets paid
Get invoices out faster and track what gets paid
Fresh Projects generates invoices from fee schedules or approved time and expenses. Send them straight to Xero, QuickBooks, or Sage. See which invoices are paid and which are overdue. Know what work you've delivered but haven't billed yet.
Fresh Projects generates invoices from fee schedules or approved time and expenses. Send them straight to Xero, QuickBooks, or Sage. See which invoices are paid and which are overdue. Know what work you've delivered but haven't billed yet.
Built for finance
teams managing
A&E invoicing
Built for fee-setters in
A&E firms
Built for finance
teams managing
A&E invoicing
Finance teams, project leaders, and directors who are responsible for getting invoices out and tracking payment. Built for architecture, engineering & QS firms where manual billing creates delays and incomplete visibility strains cashflow.
Finance teams, project leaders, and directors who are responsible for getting invoices out and tracking payment. Built for architecture, engineering & QS firms where manual billing creates delays and incomplete visibility strains cashflow.
What goes wrong between delivery and payment?
What goes wrong between delivery and payment?
What goes wrong between delivery and payment?
Manual invoice creation
Someone has to gather approved hours, check what's billable, calculate totals, then type everything into your accounting software before an invoice can go out.
Manual invoice creation
Someone has to gather approved hours, check what's billable, calculate totals, then type everything into your accounting software before an invoice can go out.
Cashflow trapped in WIP
Work gets completed but invoices arrive weeks later because the manual process takes time, which means cash sits locked in delivered projects instead of your account.
Cashflow trapped in WIP
Work gets completed but invoices arrive weeks later because the manual process takes time, which means cash sits locked in delivered projects instead of your account.
Lost payment visibility
Payment status lives in your accounting software, project status lives elsewhere, so you never know which clients owe money without manually checking multiple systems.
Lost payment visibility
Payment status lives in your accounting software, project status lives elsewhere, so you never know which clients owe money without manually checking multiple systems.
Billing errors
Manual compilation means variations get missed, expenses forgotten, and hours miscalculated, which leads to under-billing that quietly drains margin.
Billing errors
Manual compilation means variations get missed, expenses forgotten, and hours miscalculated, which leads to under-billing that quietly drains margin.
How Fresh Projects fixes fee calculation
How Fresh Projects fixes fee calculation
How Fresh Projects fixes fee calculation
Generate invoices from project data
Create invoices directly from fee schedules, approved timesheets, or logged expenses. Bill by RIBA stage milestones or time worked. The system pulls the right data automatically. You review, adjust if needed, and send. No manual compilation or re-typing.
Generate invoices from project data
Create invoices directly from fee schedules, approved timesheets, or logged expenses. Bill by RIBA stage milestones or time worked. The system pulls the right data automatically. You review, adjust if needed, and send. No manual compilation or re-typing.
Send invoices straight to your accounting software
Invoices flow to Xero, QuickBooks, Sage, or MYOB automatically. No manual entry in your finance system. Invoice data arrives accurate and complete. You maintain one source of truth across projects and accounts.
Send invoices straight to your accounting software
Invoices flow to Xero, QuickBooks, Sage, or MYOB automatically. No manual entry in your finance system. Invoice data arrives accurate and complete. You maintain one source of truth across projects and accounts.
See work in progress ready to bill
Fresh Projects shows completed work that hasn't been invoiced yet. See billable hours, completed milestones, and approved expenses waiting to convert into cash. Bill promptly instead of letting revenue sit unbilled.
See work in progress ready to bill
Fresh Projects shows completed work that hasn't been invoiced yet. See billable hours, completed milestones, and approved expenses waiting to convert into cash. Bill promptly instead of letting revenue sit unbilled.
Track payment status automatically
Payment status flows back from your accounting software in real time. See which invoices got paid, which are overdue, and total outstanding per client. Chase late payments with current data instead of manual checks.
Track payment status automatically
Payment status flows back from your accounting software in real time. See which invoices got paid, which are overdue, and total outstanding per client. Chase late payments with current data instead of manual checks.
Bill variations and scope changes properly
Variations logged in projects become line items on invoices. Additional fees, extra hours, and reimbursable costs all flow through to billing. You capture revenue from scope changes instead of absorbing them.
Bill variations and scope changes properly
Variations logged in projects become line items on invoices. Additional fees, extra hours, and reimbursable costs all flow through to billing. You capture revenue from scope changes instead of absorbing them.
Invoice by RIBA stage or time worked
Bill milestone payments based on RIBA stages or your own custom project stages. Or bill time and expenses as work happens. Fresh Projects supports fixed fees, staged billing, time-based invoicing and any combination. The invoicing method matches how you actually structure fees.
Invoice by RIBA stage or time worked
Bill milestone payments based on RIBA stages or your own custom project stages. Or bill time and expenses as work happens. Fresh Projects supports fixed fees, staged billing, time-based invoicing and any combination. The invoicing method matches how you actually structure fees.
Why this works for Architecture & Engineering
Why this works for Architecture & Engineering
Why this works for Architecture & Engineering
Stage-by-stage pricing that matches how A&E proposals actually get structured and delivered.
Stage-by-stage pricing that matches how A&E proposals actually get structured and delivered.
Mixed fee models (lump sum, hourly, percentage) handled in one system instead of forcing you to choose.
Mixed fee models (lump sum, hourly, percentage) handled in one system instead of forcing you to choose.
Real-time margin visibility using your team's actual salary costs, so profit figures mean something before you send the fee.
Real-time margin visibility using your team's actual salary costs, so profit figures mean something before you send the fee.
Answers to common questions
Answers to common questions
How does this make invoicing faster?
How does this make invoicing faster?
Which accounting software does this connect with?
Which accounting software does this connect with?
Can we see what hasn't been billed yet?
Can we see what hasn't been billed yet?
What if we bill some projects on time and others on milestones?
What if we bill some projects on time and others on milestones?
How do we track which invoices are overdue?
How do we track which invoices are overdue?
Stop losing time to manual invoicing
Stop losing time to manual invoicing
Stop losing time to manual invoicing
Book a 30-minute call and we'll show you how margin visibility changes the way you price projects.
Book a 30-minute call and we'll show you how margin visibility changes the way you price projects.
Book a 30-minute call and we'll show you how margin visibility changes the way you price projects.
Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.
1a Colinette Road
London
SW15 6QG
© 2026 Fresh Projects
Product
